NUML Plagiarism Policy

National University of Modern Languages (NUML) is committed to establishing and sustaining a transparent, as well as creative, academic environment, for quality, meaningful and original output to the academia. NUML shares its vision of academic integrity and authenticity with the Higher Education Commission (HEC), which has formulated policy guidelines on Plagiarism. This policy broadly documents possible steps to combat plagiarism in academia, thus reinforcing and promoting the culture of academic integrity and originality. These steps are taken to ensure compliance of research work and publications produced in Pakistan, with international standards and quality. The HEC reinforces and provides the use of Turnitin, for checking plagiarism. The HEC allows candidates to improve their work, in case Turnitin

In order to address the issues, as observed in application of HEC’s policy and use of Turnitin at NUML, the following policy is a comprehensive set of rules to be implemented by all programs and publications of NUML. These are devised in order to address the issues raised by instructors and students/researchers alike. The effort is targeted at a more effective and carefully managed system of implementing use of Turnitin for ensuring transparency and authenticity.

Originality Report shows Similarity Index of more than 19%, where below 19% is permissible

Scope

This policy applies to all written works, produced for credit/publication, at and for NUML, at all Graduate and Postgraduate levels, in all the programs.

1.1. M.S/M.Phil/Ph.D

 a) All theses are to be sent to Faculty of Quality Enhancement, Research &Publications (F QER&P) for Turnitin Originality Report through office of Faculty of Advanced Integrated Studies and Research (F AIS&R). There is a provision of only THREE ATTEMPTS (First Submission + Two Attempts) for bringing the work within HEC’s prescribed limit of below 19% of similarity index. Failing to do so will result in the case being forwarded to the Plagiarism Standing Committee( PSC)(See 3)

 b) A thesis submitted to F AIS&R should include a hard copy (spiral-bound) and a soft copy (via email, to be forwarded by F AIS&R to F QE, R&P).

c) All course assignments, project reports, term papers, etc. will be run through Turnitin by instructors ONLY. There is a provision of only TWO ATTEMPTS (First Submission + One Attempt) for bringing the work within HEC’s prescribed limit of below 19% of similarity index. Failing to do so will result in Minor, Moderate or Major Penalty.(See 2.1, 2.2, and 2.3)

 d) The Turnitin Originality reports of all course assignments, project reports, term papers, etc. should be appended by instructor, with the course result/evaluation, submitted to Faculty of AIS&R / Examination section. Results of students will be withheld whose Turnitin Originality reports are not attached with the course assessment sheet/award list.

 e) In cases of re-defense of theses, it will be processed through Turnitin again at the time of resubmission. The revised copy will be sent to Faculty of QE,R&P through the office of Faculty of AIS&R for Turnitin Originality report.

1.2. Masters and Bachelors Programs

a) All theses and Final Seminar papers are to be run through Turnitin by Faculty of Quality Enhancement, Research & Publication (F QE,R&P). The focal person of each department will work as a liaison between student and F QE,R&P. A student has to submit a hard copy and soft copy to the Focal Person, to be passed on to F QE,R&P. There is a provision of only THREE ATTEMPTS (First Submission + Two Attempts) for bringing the work within HEC’s prescribed limit of below 19% of similarity index. Failing to do so will result in the case being forwarded to the Plagiarism Standing Committee( PSC)

 b) All course assignments, project reports, term papers, etc. should be run through Turnitin by relevant instructors ONLY. There is a provision of only TWO ATTEMPTS (First Submission + One Attempt) for bringing the work within HEC’s prescribed limit of below 19% of similarity index. Failing to do so will result in Failing to do so will result in Minor, Moderate or Major Penalty.(See 2.1, 2.2, and 2.3)

 c) The Turnitin Originality reports of all course assignments, project reports, term papers, etc. should be appended with the result/evaluation submitted to Department/Examination section. Results of students will be withheld whose Turnitin Originality reports are not attached with the course assessment sheet/award list.

2. Penalties

The penalties for plagiarism cases will be applicable after a student/researcher has availed NUML’s prescribed number of attempts, for improving his/her work. The penalties for such cases fall into the following three categories.

 2.1. Minor Penalties (applicable to all course assignments, project reports, term papers, etc.)

 A minor penalty will be applied if a student’s work is found to be copied (up to 50%), even after he/she has availed the TWO ATTEMPTS for improving it. This will result in an award of Zero Marks in the work (course assignments, project reports, term papers, etc.). The course instructor has to inform HoD/Dean and Examination Branch (in writing) about such cases, with evidences appended. The instructor must make a red entry in award list and counsel the student as well.

 2.2. Moderate Penalties (applicable to all works other than Thesis)

A moderate penalty will be applied if a student’s work is found to be copied (more than 50%), even after he/she has availed the TWO ATTEMPTS (First Submission + One Attempt) for improving it. This presupposes that the student would have received a minor penalty, of an award of zero marks, already. Moreover, a warning letter will be issued to the student, with a copy sent to parents/guardian.

*Note: No other penalty will be applicable in Plagiarism cases, except the ones mentioned above.

2.3. Major Penalty (applicable to Thesis at all levels)

A major penalty is for plagiarism cases, concerning Thesis at all levels. This penalty is applicable when a student/researcher has availed THREE ATTEMPTS (First Submission + Two Attempts) for improving his/her work and failed to do so, according to HEC’s prescribed standards. This entails the case to be put forward to Plagiarism Standing Committee (PSC) for further disciplinary action.

3.Plagiarism Standing Committee (PSC)

A plagiarism standing committee at NUML will be approached in cases where a student/researcher fails to comply with HEC’s directives about an acceptable similarity index, of below 19%, in Thesis writing only, at all levels.
There are two possible shapes of this committee:
3.1. M.S, M.Phil, Ph.D Programmes (Thesis)
In case of M.S, M.Phil, Ph.D Thesis, the PSC will constitute
a. Dean QEC (Chairperson)
b. Dean AIS&R (Member)
c. Dean/HoD(Concerned Department) (Member)
d. One Senior Faculty Member (Thesis Evaluator) (Member)
e. Director Examination (Member)
3.2. Masters and Bachelors Programmes (Thesis)

In case of Thesis at Graduate level the PSC will constitute
a. Dean QER&P (Chairperson)
b. Dean/HoD (Concerned Department)
c. Course Instructor
The PSC will be approached when a researcher fails to improve his/her work, after having attempting it THRICE.

4. NUML Research Publications/Journals

a) All submissions (research paper/reviews) to NUML research publication/Journals will be duly processed through Turnitin by Faculty of QER&P.

b) Using one’s personal Turnitin Account for processing personal work, intended for submission to NUML, is not encouraged.

c) Using any other Turnitin Account (in Pakistan or Abroad) for processing personal work, intended for submission to NUML, is not acceptable.

 d) In any such instance where anyone processes her/his work before submission to NUML, access to the Turnitin account (login & password), used for processing should be provided to Faculty of QE,R&P or the submission will be outrightly rejected.

5. Conference Papers

a) If a researcher (Faculty Member/Student) plans to contribute a paper in any conference (national/ international) and requires NOC, her/his paper will be processed through Turnitin by Faculty oQEC before her/his case is processed further.
b) Using one’s personal Turnitin Account for processing personal work, is not encouraged.
c) Using any other Turnitin Account (in Pakistan or Abroad) for processing personal work, is not acceptable.
d) In any such instance where anyone processes her/his work before submission to NUML, access to the Turnitin account (login & password), used for processing should be provided to Faculty of QE,R&P or the submission will be outrightly rejected.

6. General Guidelines

6.1. For Students/ Researchers
a) Using one’s personal Turnitin Account for processing personal work, intended for submission to NUML, is not encouraged.
b) Using any other Turnitin Account (in Pakistan or Abroad) for processing personal work, intended for submission to NUML, is not acceptable.
c) In any such instance where anyone processes her/his work before submission to NUML, access to the Turnitin account (login & password), used for processing should be provided to Faculty of QE,R&P or the submission will be outrightly rejected.
d) In case of a higher Similarity Index (more than 19%), the researcher should work towards improving his/her work, in consultation with Subject instructor/ Supervisor.
e) All Thesis/Paper submitted to Faculty of QE,R&P must
i. Be in a single MS Word (doc) file (a work separated in multiple files will not be accepted)
ii. Use a citation style (MLA, APA, Chicago, etc.) consistently
iii. Not have Footnotes in the soft copy submitted for Turnitin Originality Report (as these usually render higher percentage in Turnitin Similarity index) (this can be excluded just from the soft copy, not from the accompanying Hard copy)
6.2. For Instructors/Focal Persons
a) The following acts can lead to termination of Turnitin account and disciplinary action
i. Manipulating/Tempering Turnitin reports
ii. Sharing account details with others
b) Separate chapters (of Thesis) / Segments (of course assignments, project reports, term papers, etc.) should not be run through Turnitin, as it may hamper the final percentage, once the work is complete.
At NUML we would like to consolidate a healthy culture of academic authenticity into education. These guidelines are a road map towards that goal. These are established to bring more clarity, about HEC Plagiarism policy, to instructors and students/researchers. It also addresses many indigenous plagiarism-related issues at NUML. The implementation of this policy will facilitate the training of individuals into a tradition of effective and standard writing.